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# Spaces
Spaces let you collaborate with your team or family in a separate workspace from your private notes.
Invite others (they can use the [web version](https://app.noteplan.co) or the native app) to view and edit shared folders (regular notes) and calendar notes.
This helps your team plan and document projects.

**Why create a Space?**
- **Share notes and collaborate** with teams and family members
- **Create shared folders** with notes and calendar notes that everyone can access
- **Separate workspaces** for private and work, keeping your personal notes separate from shared content
- **Sync across devices** with different Apple IDs, making it easy to collaborate even when team members use different iCloud accounts

**Examples:**
- Create weekly project plans and reviews using weekly notes.
- Let your team share daily updates in the daily notes.
- Manage projects in your project folder.
- Create resources and documentation for everyone to reference.

**You can choose between different roles:**
- ==Guest:== Can view and edit space notes only, not private notes (no subscription required).
- ==Member:== Has private notes and access to space notes (needs an individual subscription or can be part of a [team subscription](https://noteplan.co/teams)).
- ==Admin:== Same as Member, plus can invite or remove members.

**Getting Started:**
1. Sign in to Spaces (in Settings → Spaces) using any email address. You'll receive a verification code via email.
2. After signing in, you'll see a new "Spaces" section in the left sidebar.
3. Right-click / long-press "Spaces" to create a new space.
4. Right-click / long-press the new space and click "Manage Members" to invite your first collaborator.

**How invited users access Spaces:**
When you invite someone to a space, they can access it in three ways:
- **Native app** — View and edit in the NotePlan app (no download required if they already have it)
- **Web version** — Full access through [app.noteplan.co](https://app.noteplan.co)
- **Read-only web page** — Lightweight read-only access to view, search, and browse the space. Invited users receive an email with a link, or you can right-click the space to copy the web link.

**Team Subscription:**
You can use your private NotePlan subscription with Spaces and invite members who also have individual subscriptions. You don't need a team subscription to use Spaces.
A team subscription is optional and lets you manage multiple users under one invoice.

**Learn more:** [NotePlan for Teams Documentation](https://help.noteplan.co/article/230-noteplan-for-teams)
